Business
Vision Center
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The following terms and conditions
apply to all room rentals:
1. Rental of the Chamber meeting room(s) will be on a first
come, first served basis. Chamber meetings take priority.
2. Rental of the Chamber meeting room(s) is for Chamber members
and affiliated organizations only.
3. Meetings may not be scheduled more than 6 months in advance.
4. The Chamber building and meeting rooms are for business
related purposes only. No personal events are to be scheduled
for the building.
5. There are to be no sales endorsement meetings held for the
public from any Renter.
6. All individuals and/or businesses must complete a Room Rental
Agreement Form at the time the room(s) is
reserved.
7. A deposit of one/half of the room rental fee is required at
the time of reservation. The remainder of payment is due on the
day of the rental. All room rental payments are non-refundable
and may be changed periodically by the Chamber.
8. The Meeting rooms are set up with tables and chairs. Should
Renters require a different set-up, the renting party will be
responsible for the rental of additional chairs or tables as
required from a current Chamber member. A $50.00 set up fee
applies. The Renter will be responsible for the removal of the
rented equipment and the return of the room to its normal
condition.
9. Renters are responsible for any damage to the facilities
and/or contents and fixtures. All damage must be reported to
the Chamber staff immediately. Room Renters will be expected to
cover all repairs and replacement cost of any damage to the
facility itself and or the contents of such.
10. The Room(s) must be left in proper order, with all paper,
trash, cups, etc. disposed of in trash receptacles. Waste cans
should be emptied in the dumpster at rear of building.
11. The Chamber will provide coffee at fees listed on the Rental
Agreement. If the Renter would like additional food and
beverages to be delivered, the Chamber will have a list of
approved caterers who are members of the Chamber. Renters may
bring soft drinks and other light foods.
12. Smoking is not permitted in the building.
13. For after hour meetings, additional charges apply. The
Renter will be provided with a staff person who will insure that
the lights are turned off and the building is secure.
14. Use of the Theater is complimentary when renting a meeting
room provided that the Theater is not in use by a separate
rental. The Renter should notify the Chamber of a desire to
utilize the Theater.
15. The meeting room(s) shall not be used for any fraudulent
purpose.
16. After hour meetings will require security to be scheduled by
the Chamber staff. The cost of security is included in the
rental fee. The Renter should arrive before 5:00PM and ensure
familiarity with any equipment needed.
17. It is understood, the High Point Chamber of Commerce, Inc.
is in no way responsible for any personal injuries, property
damages, or other liabilities that may be incurred during use of
their facility. Renter agrees to release indemnity and hold the
High Point Chamber Of Commerce, Inc. and its Landlord, the High
Point Chamber of Commerce Foundation harmless of any such
damages.
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